Effective 2026-07-19
This Privacy Policy explains how Meetingpad ("we", "us", "our") collects, uses, discloses, and safeguards your information when you use our service, including the macOS application, meetingpad.io website, and related services (the "Service").
Account information: when you sign up, we collect your name, email address, and an identifier from your chosen sign-in provider (Apple, Google, or magic link via email). Authentication is provided by Clerk.
Identity data: for each Google account you connect as an "identity", we store the identity's display name, timezone, email address, and an encrypted OAuth refresh token issued by Google.
Product data: event types you configure, polls you create, votes cast on your polls (including voter name and email), and bookings made through your links (guest name, email, and chosen time).
Payment data: if you upgrade to Pro, our payment processor (Stripe) collects and processes your billing information. We do not store your full card details; we receive a customer ID and subscription status.
AI key: if you provide an Anthropic API key to enable AI features, we store it encrypted at rest and use it only to make API calls to Anthropic on your behalf.
Usage & diagnostics: we log requests to our API (timestamps, endpoints, IP addresses) for security and reliability. The macOS app logs errors locally on your Mac; we only see them if you send us feedback.
We do not read the contents of your calendar events on our server. Free/busy is computed locally on your Mac via Apple's EventKit. We do not have your Google password. We do not sell or share personal data with advertisers.
We use your information to: (a) provide, maintain, and improve the Service; (b) authenticate you; (c) send booking invites, poll invitations, nudges, and follow-up emails on your behalf using the identities you have connected; (d) process payments and manage subscriptions; (e) communicate with you about the Service, updates, and support; (f) detect and prevent fraud and abuse; (g) comply with legal obligations.
We share information only with service providers necessary to run the Service:
We may disclose information if required by law, subpoena, or to protect the rights, property, or safety of Meetingpad, our users, or others.
We retain your data while your account is active. If you delete your account: identity data (OAuth tokens, Anthropic key) is deleted immediately; polls, votes, and bookings are deleted after a 30-day recovery window; account records may be retained longer to comply with legal, tax, and audit obligations.
OAuth tokens and Anthropic keys are stored encrypted at rest. Traffic between the app and our server is over TLS. Access to production infrastructure is limited to authorized team members. No system is perfectly secure; we cannot guarantee absolute security.
Depending on your jurisdiction (including under GDPR and CCPA), you may have the right to: access, correct, or delete your personal data; object to or restrict processing; port your data to another service; withdraw consent for optional processing. To exercise these rights, use the export/delete controls in the app (Settings → Account) or email legal@meetingpad.io.
The Service is not directed to individuals under 18. We do not knowingly collect information from children. If you believe we have inadvertently done so, please contact us and we will delete it.
Our server infrastructure is located in the European Union. If you access the Service from outside the EU, your data will be transferred to and processed in the EU under standard contractual clauses where applicable.
Our marketing site (meetingpad.io) uses privacy-friendly analytics that do not set cookies or collect personal data. The Meetingpad Mac app does not use cookies. Sign-in flows may set cookies necessary for authentication.
We may update this Privacy Policy from time to time. Material changes will be announced by email or in-app notice at least 15 days before they take effect. The "Effective" date at the top of this page indicates the latest revision.
For privacy questions or to exercise your rights, contact:
legal@meetingpad.io
Meetingpad
677 Hawthorne Drive
Tiburon, CA 94920
United States
This document is a general template. It has not been reviewed by an attorney. For a launch that will be used commercially, please have a lawyer familiar with your jurisdiction review this policy before publishing.